Manual invoice approvals and payments are inefficient, so paperless invoice processing is a better option. The Accounts Payable process can take days in many organizations, and it involves passing hard copy invoices all over the office, where they can get lost or misplaced. Therefore, we want to make a “day in the life” of how paperless invoice workflow would be like. Yes, you can automate the invoice processing process flow. Let’s see how?
So, we will talk about AP automation. This, on the other hand, allows you to completely automate your workflows, making them much faster and more reliable.
Microsoft’s invoice processing software allows you to capture, match, code, and pay your company’s invoices without requiring the time or attention of an employee. Meanwhile, your Accounts Payable department can concentrate on more important tasks.
How does a paperless invoice approval system Work?
You can eliminate manual touchpoints in your Accounts Payable workflow by using paperless invoice processing by keeping invoice journals in D365. Instead of manually entering each supplier invoice into your accounting software, invoice OCR software can automatically capture and import the data. Our system places each document at your fingertips rather than having to search your office for purchase orders and receipts. Instead of manually comparing all of the data, IntelliChief uses the most advanced Robotic Process Automation (RPA) technology for businesses to ensure that each line item is correct.
1. CAPTURING
You won’t have to deal with two- or three-way matching, manual data entry, or creating vouchers for every transaction as the invoice matching d365 works more efficiently. Our vendor invoice automation D365 solution can capture every invoice.
2. INPUT
After capturing all of the data, the AP automation software imports it directly into your ERP and routes each document automatically from one person (or department) to the next. Allow the robots to take care of the busy work that saps productivity and jeopardizes vendor relationships.
3. PREPARE
The next step takes you to the preparation phase. In this phase, you can extract the information regarding the purchase order/or receipt.
4. VERIFY
This step is to verify each of the captured information received and read by the software. It gives managers a chance to ensure that there is no error in the entry.
5. PAY
Finally, you can pay by connecting the ERP and issue the final check.
What is the AP Transaction Automation Process?
You won’t have to deal with two- or three-way matching, manual data entry, or voucher creation for each transaction. The paperless invoice processing solution can automatically scan each invoice.
It will import the information into your ERP and route each document from one person (or department) to the next once it has been captured. Allow our robots to handle the mundane tasks that sap productivity and jeopardize vendor relationships.
Workflow:
Workflows are implemented within or as part of the electronic process to streamline it, eliminate bottlenecks, and provide your accounting team with real-time visibility into where documents are at any given time.
In the last year, the working environment has changed dramatically. Previously, we were all in the office and could easily communicate or move documents from one desk to another.
As for now, you have to ask; What is your current working configuration? Are you working from home and having trouble getting documents to and from people?
This is where vendor invoice line workflow d365 comes into play.
OCR (Optical Character Recognition)
This is the process of extracting information from a document in order to use the values and then create something. OCR saves time by eliminating data entry errors and manual data entry in your transactions. It’s an essential feature for any company that wants to go paperless and reap the benefits.
Real-time integration with D365 FO
Our solution can assist you in extracting data, populating profile fields, and then automatically creating an AP Transaction within Dynamics 365 FO. You don’t have to upload or import data because it captures data from the supporting D365 transaction and stores it as metadata. From the Dynamics 365 FO window, the supporting document gives you one-click access to supporting documents.
Get A demo: DHRP ap automation
Time to discover the billing and invoicing process with automation of Accounts Payable with Dynamics 365 FO. Get your demo of Dynamics 365 accounts payable workflow from DHRP now!
