Many businesses still rely on Excel files to transmit manual time and attendance data, which they then employ in payroll operations. If you’re one of those businesses, your accountants are very unhappy with it.
Also, keep in mind that one minor error can generate a lot of problems for an accounting department, as well as the entire firm, in terms of regulatory controls. As a result, many businesses end up paying heavy penalties.
So, what is the Time and Attendance system?
It’s a method that firms of all sizes and sorts use to track their employees’ working hours. This type of approach is also useful for ensuring that workplace laws regarding evidence of attendance are followed.
Data is collected via clocking devices or a software application accessible via PCs, the internet, or a mobile phone by a Time and Attendance system. Swipe cards, proximity cards, proximity fobs, biometric terminals (fingerprint readers), and Internet-connected Smart Phones, Laptops, and PCs are all examples of clocking devices.
Every shift-based firm needs to keep track of time and attendance, but switching attendance systems is costly and complicated. As a result, many businesses completely avoid it. If you believe it is time for your company to implement an attendance system, allow this blog to serve as your guide.
Features to look for a time and attendance software for your company
There are various time management systems for employees out there. However, which has the best features to have a proper process of dynamic time entry? This is only to be found if you know about the best modules of it.
Your new time and attendance management system should include this feature for better payroll clocking systems. Online timesheets are one thing, but connecting to payroll software makes things a lot easier for everyone who works on a company’s payslips. Connection is possible in each case.
Office 365 attendance tracking, on the other hand, includes a payroll integration that makes it simple for both HR and accountants to connect. You can integrate it with Dynamics 365 human resources and have a completely automated payroll and attendance system.
You will see your managers and employees getting fed up with software solutions that don’t communicate with one another. It simply produces more work and lowers employee productivity. Finding a time tracker that integrates with your existing system might be a lifesaver and speed up user onboarding.
For accountants, this means selecting a time-tracking product that sends and receives project-related master data to and from your ERP, whether it’s Microsoft Great Plains, Dynamics 365 Business Central, SL, or NAV.
Individual timesheets should be viewable and approved by managers in a timely and efficient manner. However, they may need to exchange employee timesheet data with another department for confirmation on occasion.
If this is the case, the time management tool should enable sharing with other verified persons for final approval and we found this ability in Microsoft time and attendance software.
Benefits of time and attendance systems:
The most significant advantage of digital time and attendance systems is that they eliminate the need for manual timesheets. The time is recorded electronically, and the computations are completed for you.
Another advantage is that these systems combine all of your time management needs – staff attendance, PTO, and scheduling – into a single package.
Employees won’t waste time switching between several programs to request time off or check their schedules, which can be both cost-effective and productive.
Many time and attendance monitoring software platforms integrate with a range of other human resource solutions, allowing you to control all elements of your staff, not just attendance.
Bottom Line
Choosing any of the web-based time and attendance systems is your choice. From the plethora of time tracking apps, you may have difficulty finding a suitable one. This is when you can use this guide, know the features and benefits then decide on your purchase.
If you need an analyst to help you analyze Microsoft Dynamics 365 tracks time and serve the purpose for your company, DHRP can help. You just need to connect and let us take it from there.
