The paper-based business model is seeing the end of the era. While companies are looking to cut costs and improve the system’s efficiency, one of the solutions that bring them relief is e-signatures.
For instance, you might consider it another digital convenience, but it significantly reduces overhead costs, streamlines workflows, and contributes to environmental goals.
For B2B businesses, it can be another step forward to the future, and with the Dynamics 365 e-signature app, an add-on by DHRP, it all just gets automated.
Moreover, paper expenses may seem small at the beginning, but they can add up quickly into a bigger financial burden.
Previously, we explored the differences between manual signatures and e-signatures. Now, let’s dive into the key benefits of using e-signatures for businesses.
With the e-signature app in place, they cannot automate the whole signing process and finally say NO to the paper-based business model.
But how? Let’s find out about the benefits of eSignatures in this article.
The Environmental Impacts of a Paper-Based Business Model
The pulp and paper industry has made progress in decreasing the formerly astonishing amount of water used in the process. However, the production of paper products has a negative influence on the environment in a variety of ways.
Deforestation has long been a problem, with around 200 million trees cut down every day to create paper, resulting in an estimated 28 million metric tons of CO2 released into the sky each year. The greenhouse gasses carbon dioxide and methane are at the heart of our rapidly rising global temperature.
Many organisations require assistance taking those critical first steps as they consider their carbon footprints. In this era of continuing digital change, one clear and relatively simple solution is to embrace digital and reduce paper transactions.
The Environmental and Financial Benefits of eSignatures for Businesses
If you switch to the Dynamics 365 electronic signature, you can see the difference. Don’t want you to stay in a bubble that everything will be super cost-effective. However, you can cut on a lot as paper is mostly out of the scene. Here are some major benefits you get once you create an electronic signature.
Instead of investing in paper, ink, postage, or printing, you can simply go with e-signatures and be faster with decision-making, too. Below are some of the benefits of eSignatures.
Eliminate Paper and Printing Costs
The paper model is quite inexpensive. This is what potential people might tell you.
However, considering how much the average employee uses paper, it can add up to the expenses in no time.
Despite the organisation’s digital system, somehow, paper is still used to sign contracts and get approvals. So, to eliminate this last block and go completely digital, you have to adopt e-signatures. This will cut out any kind of printing costs, and then no paper and all digital is the way to go.
Efficiency through Automation
You must know your audience is changing if you are looking for future scaling. They want everything to be done quickly and without a need to be present anywhere in person.
Manual signing often requires physical presence and sometimes mailing back and forth, too. With -e-signatures, businesses can integrate signatures directly into the existing workflows and simplify the signing process.
Improve Operational Efficiency
With fewer resources needed to keep the papers, you can finally skyrocket the efficiency of your business operations. Having your employees focused on the major aspects of business; you can cut off more budget on labour.
So, it also reduces the energy bills and carbon footprint because fewer resources mean, a decline of the energy bills. So, profits can finally see the sky.
Make B2B Transactions Simple
Your B2B transactions just got simple and easy. Companies using Microsoft applications can already synchronise with apps. One of the primary benefits of eSignatures is that if you dream of partnering with a company in Korea, the Middle East, Africa, or any other region, you can have your signings done without getting in the place.
Teams can sign and approve agreements without being present at a certain place. This automation will reduce the bottlenecks of document processing and speed up any business transaction just with the Microsoft 365 electronic signature app.
Reduce Your Document Miles
To deliver important documents to a client, you may need to post the paperwork or see the signer in person. Now, it is causing wasteful greenhouse gas emissions and adding up to the carbon footprint, too.
With e-signatures, you don’t have to transfer the paper from A to B; hence, there is no emission of gases. You can function more responsibly and still have your business operations going smoothly.
Enhanced Security and Compliance
E-signatures provide a higher level of security compared to paper-based processes. Digital signatures come with encryption, audit trails, and authentication features that ensure documents are legally binding and meet compliance standards. This helps businesses stay compliant with industry regulations and avoid legal risks.
Conclusion
E-signatures are transforming how businesses operate by offering cost savings, improved efficiency, and a significant reduction in environmental impact.
Moving away from paper-based processes not only cuts expenses but also aligns with global sustainability goals. Whether reducing document miles, enhancing security, or simplifying B2B transactions, the Dynamics 365 e-signature solution is a step toward a more streamlined and eco-friendly future.
By adopting this digital solution, businesses can thrive in an evolving and modern world while contributing positively to the environment.
Looking for a seamless e-signature solution within Dynamics 365 and avail the benefits of eSignatures? DHRP’s e-sign add-on is the ideal choice. With this add-on, businesses can easily sign, store, and manage documents while ensuring compliance and efficiency.
Take advantage of our 14-day free trial—request a demo or visit AppSource to claim this offer. For more information about DHRP’s Dynamics 365 add-ons, feel free to contact us.
