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“ 6 Factors to Consider when Choosing a time tracking solution ”

Every move you make within your business should be with the businesses productivity and employee satisfaction in mind. One of the easiest ways to improve your business is to implement software that automates the tracking of worked hours.  

These Time Tracking automated instruments allow you to monitor all staff’s activities, including their working hours, project progress, schedule, and more without creating extra work or leaving room for mistakes. This information is what you will need in order to pay, boost and encourage your employees while handling their shifts.

However, it should also be known that each tool has a different set of features and costs, so you have to select the most suitable employee time tracking software in Australia for your company.

Before you choose, you must consider the following factors to make sure that it is according to your business requirements.

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1. Is it cloud-based? 

Thankfully our Time Tracking Solution is cloud-based meaning you and your team will not have to be bound to a specific computer and time. Everything will be available through our  cloud-based software and mobile app. Due to its remote server location, cloud-based timesheets offer you true flexibility as all you will need to access your data anytime, anywhere is an internet connection.

2. Is it scalable?

As your business dynamics shift, your chosen time tracking solution must also scale and shrink with your business. Solutions to integrate with other systems on which you rely should be ready for your time-tracking system.

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3. Compliance 

If you seek to offer fair management to carry out the HR or payroll operations, you need to ensure that your software complies with Australian regulations. You must know about the payroll compliance checklist Australia and inform your employees about it before joining you.

You must also be able to set up the National Employment Standard (NES) boxes according to your business. Besides, you need to add up the conditions for the modern awards and obligations to keep record and provide payslips in line with the Fairwork Amendment (Protecting Vulnerable Workers) Act 2017 and the ATO (Australian Taxation Office). This is to ensure that your workers are not underpaid- even by accident and that both parties have records of these payments. Failure to accurately report and pay employees results in extra time spent checking your books and can end up costing you more. 

Your chosen software should work on these three factors based on the Australian government regulations, and before you purchase the software, you must check that it is complying with the rules. In case the solution is not complying with the regulations, your company might be held responsible for breaking the law.

4. Reliability and Security

You must consider the reliability and security factors of your chosen solution before you begin using it. Every company has different security protocol requirements, and the time tracking you are purchasing needs to be according to your company’s security requirements. 

Also, your chosen solution must offer reliability to the management.  All data should be tracked and available whenever possible by the software. There should also be a kind of notification system and an internal communication platform to chat with your team. This will make it all easier and easier to use as a whole.

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Integrated Payroll Systems with General Ledger

5. Integration

The solutions you choose to process for your business operations should be compatible and easy to integrate with the tracking software. DHRP’s ERP Time Tracking Solution is smooth and easy to integrate with existing and new systems which removes the hassle of finding something compatible.

6. Reporting and Analytics

You should be able to compare performance in all units with a good time tracking solution and see billing cost data and other reports providing immediate insights into the business.

Power BI in Dynamics 365 is one of the best examples of this. Power BI ensures users can easily embed BI and analytics to produce interactive reports and visualize the geo-map. Clear integrations of the business environment.

DHRP Microsoft Time Tracking Solution

If you are all set to explore your options for the cloud-based tracker system, DHRP is here to help. We offer Microsoft’s Time Tracking solutions with consultation on implementation and integration with other solutions to ensure you manage your time and overtime according to your business processes requirements.

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