Building the community is one thing, but getting people to engage with each other through the platform requires more effort and time. SharePoint is one of the platforms that bridge the gap of communication in organizations. All you need is to use it right, and the trick is to help your employees adopt it.
In this article, we will talk about the 10 ways SharePoint can boost employee engagement. Let’s find out!
What is Sharepoint?
SharePoint is a web-based tool from Microsoft that lets businesses store and arrange any kind of material. This covers papers, photos, movies, news, links, data lists, web parts/pages, and assignments. Consider SharePoint as your one-stop store for all of your content needs.
How can I Use Sharepoint?
So, how do you use Microsoft SharePoint? Well, It serves as an environment of security where you can arrange, exchange, store, and access data on any device. All you need is a web browser, such as Internet Explorer, Microsoft Edge, Chrome, or Firefox. Additionally, it may be integrated with any other Microsoft product, including Microsoft 365 and Office 365.
It consolidates all communication onto a single platform, allowing you to improve using real-time data instantly.
Ways SharePoint Improves Employee Engagement
If you are incorporating SharePoint in your organization, you have 10 basic ways it can help you with collaboration.
SharePoint makes it feasible for staff members to collaborate and communicate easily. Teams are able to work together on projects, produce and distribute material, and have conversations. Employee engagement requires a sense of community and teamwork, which is fostered by this.
As a centralized repository for critical corporate data, SharePoint makes it simple to increase employee engagement. Important documentation, regulations, and procedures are easily accessible to staff members. Employees feel more invested in their work and empowered when they have easy access to information.
Organizations can use SharePoint to design unique intranet sites that showcase their brand and culture. These SharePoint sites can have social media, news, and update sections to keep staff members informed and engaged with the business.
Productivity and engagement both depend on efficient document management. SharePoint’s document libraries facilitate safekeeping, version control, and effortless document retrieval, guaranteeing that staff members can promptly and effectively locate the required information.
SharePoint helps employees ability to stay organized and efficiently manage their workload by integrating with Microsoft Planner and other task management applications. This lessens tension and annoyance, which improves engagement and job happiness.
Forms for employee feedback and surveys can be created and distributed using SharePoint. Employee engagement is greatly boosted by giving them a forum to express their thoughts and worries, which helps them feel appreciated and heard.
Connecting Microsft with SharePoint Teams improves cooperation and communication. SharePoint gives an organized setting for organizing and storing documents, whereas Teams offers a real-time chat and meeting platform. This combination improves engagement and teamwork.
Thanks to SharePoint’s personalization features, employees can get the tools and information most pertinent to their roles. By making it simpler for staff members to perform their tasks well, personal experiences boost employee engagement.
Programs for employee awards and recognition can be made with SharePoint. Highlighting the accomplishments and efforts of staff members promotes an environment of gratitude, which is a key factor in increasing employee engagement.
The company can establish a hub for learning and growth by utilizing SharePoint. Courses, resources, and training materials can fall under this category. Employee engagement is increased, and the company’s commitment to its growth and well-being is demonstrated when employees have access to chances for skill development and career advancement.
Workers who perceive their career advancement is encouraged are more likely to be motivated and involved in their work. Training materials are always current and readily available because SharePoint’s version control and document management features support a continuous learning culture that encourages participation.
Case Study: Qantas Airways Limited
For 95 years, Qantas has followed Australian innovation strategies for aviation operations. However, in recent years, they reached out to get more benefits from their workforce by enforcing collaborating technology. This is when SharePoint plays its role in communication, fostering the better streamlining of operations. In this case study, SharePoint offers the following benefits to Qantas Airways Limited.
The company’s SharePoint-based intranet, “The Terminal,” gave frontline staff members a direct channel to send “Bright Ideas” to management. Every day, this led to five creative ideas that addressed organizational improvements, cost reductions, and customer needs.
Experts in their fields used blogs, wikis, and “how-to” tutorials on The Terminal to share information and generate fresh concepts throughout departments. This change promoted a self-service culture where employees could easily get solutions and decreased the number of spam emails.
Teams from a variety of disciplines, including finance, legal, and procurement, worked together seamlessly on complicated projects like the purchase of airplanes by using SharePoint Online team sites. This increased efficiency by getting rid of redundant information, version control problems, and back-and-forth emails.
Microsoft Delve presented pertinent items from Office 365 according to user behaviors and interests. This encouraged innovation and problem-solving by giving staff members the ability to find hidden information.
Results:
Users were gradually introduced to tools, beginning with email and progressing to SharePoint Online with custom workspaces for each department. The process was facilitated by “adoption champions” within each unit, who drove participation and highlighted the key benefits of each product.
- Increased ideation
- Improved knowledge sharing
- Enhanced collaboration
- Increased employee engagement
Bottom Line
All in all, the SharePoint helps you reap a lot of benefits. You can see that Qantas Sharepoint has amazing benefits for the organization. It was a relief for many other companies, too. Qantas is just one example of inspiration, and the latest version of SharePoint has even improved.
If you are looking for more solutions like this to enhance your company operations, DHRP is your go-to assistant for all the help you need. Let’s get in touch and change the way you work out your operational processes.
