With great talent comes great responsibility when onboarding employees. Most human resource professionals wish they could use the same employee onboarding template for each recruit. When it comes to employee onboarding, though, there is no such thing as a one-size-fits-all solution – each onboarding procedure is distinct.
In the workforce management process, onboarding is a crucial phase. When it is treated manually, however, it is often ignored, miss-managed or handled poorly. As a consequence, it can give your new employees a negative first impression. Worse, piles of paperwork, missing information, and overworked managers can all increase an employee’s time to productivity.
For these reasons, numerous industries have converged on a single solution for a new paperless onboarding process that is safe, quick, and reliable. All roads lead to one innovation: automatic onboarding, regardless of the size or sector of the company.
What is paperless onboarding?
The method of using employee onboarding software or a unified HR management solution to speed up and streamline the process is known as paperless onboarding. These onboarding tools take a novel approach to onboarding, making them more versatile, automated, and personalised. As a result, it boosts employee engagement, shortens ramp time, and ensures process compliance.
Benefits of a paperless onboarding process
Employee standards are constantly evolving due to modern technology, and companies must keep up with these changes to minimize turnover. Businesses can meet those demands by using paperless onboarding.
The advantages of going paperless with onboarding have been extolled numerous times: it saves time, money, ensures performance, and reduces ramp time.
However, there are a few more advantages of using paperless onboarding software:
1. Digitization of onboarding forms
HR professionals may use digital employee onboarding forms to generate and handle onboarding documents, eliminating the need to print, review, and manually mark sensitive employee details.
Furthermore, online onboarding types improve accuracy and consistency in the onboarding process.
2. Create Complex onboarding workflows
Since each new hire’s onboarding process is special, companies need to create dynamic onboarding workflows that provide each new hire with a memorable onboarding experience. These onboarding workflows function similarly to onboarding checklists, guiding the recruit through each phase of the process before becoming a productive team member.
3. Connect onboarding to other HR processes
Employee onboarding is not a one-time event. It is linked to other HR processes such as training management, performance appraisals, employee self-service, and more.
If an employee has been onboarded, companies can schedule role-specific training, set short-term performance targets, and encourage workers to monitor their profile. Both of these activities will increase employee engagement and inspire them to stay for the long haul.
4. Single onboarding platform to access everything
One of the most appealing aspects of paperless onboarding is the increased visibility it provides. Process managers, such as HR leaders, can use the dashboard in HR tools to monitor processes in real-time, reassign tasks, calculate processing speed, identify pain points, and so on.
They can also see just where a process is stalled and who is to blame for it. In a team, this promotes openness and facilitates accountability. These and other powerful features will help your HR department go from being yet another overworked team to a creative hub.
How to make paperless onboarding a reality with Dynamics 365 for talent
Talent module Dynamics 365 was launched to the American and European markets in July 2017. Microsoft saw a rise in demand for an HR product aligned with the company’s core business functions and its finance and operations systems. D365 for Talent and its applications were created in response to rising market demand:
· Attract
We are confident that Microsoft’s D365 for Talent- Attract framework will assist recruiters and hiring managers create a competitive edge and a stronger employer brand. We also believe that the technology in Dynamics 365 for Talent- Attract can help transform and digitalize organisations especially in the attract and onboard stages of recruitment. The system will ensure that organisations can remain compliant, effective, and constantly improve the recruiting experience.
· Onboard
With the Microsoft Dynamics 365 for Talent Onboard program, you can easily build customized pre-onboarding and onboarding plans. These customized onboarding plans help you achieve the goal of improving the candidate experience. New employees have a smooth onboarding experience, with customized welcome messages, tasks to complete, and access to position-specific resources. Furthermore, you can easily link/connect new hires with their new team, making them feel comfortable as soon as they start.
From the perspective of a recruiting or onboarding manager, the D365 for Talent- Onboard application provides an unionized system with everything required to ensure a smooth onboarding phase. If you’re familiar with the Microsoft Dynamics AX UI or the Dynamics 365 for Finance and Operations, you’ll find D365 for Talent easy to learn.
· Core HR
Human Resources, also known as the Core HR program, allows you and your staff to monitor your qualifications, certifications, performance reviews, feedback, wages, leave and absence, employee growth, benefits, and other information. The image below depicts the perspective of an HR Administrator. As you can see, the Finance and Operations dashboards in AX2009, AX2012, and D365 are very close.
Dynamics 365 for Talent (Core HR) is largely based on the same architecture as Dynamics 365 for Finance and Operations. It includes a Data Management Framework (DMF), also known as the Data Import Export Framework or DIXF, and a collection of data entities for importing/exporting data into/from Talent.
Get in touch
If you want to take full advantage of paperless employee onboarding with Dynamics 365 Talent to improve both your and your employees experience, connect with the DHRP team now for your personalised onboarding guide. We can help you with the integration of Microsoft Dynamics 365 onboarding with your existing systems so that your organisation can reap the benefits of seamless digital transformation.
