The Microsoft SharePoint platform has a cool addition called SharePoint Syntex. It is intended to improve the software’s content management capabilities. With SharePoint Syntex, users can automate content processing, extract insightful information from documents, and enhance the classification and tagging of all of their content.
This ground-breaking approach makes use of Microsoft’s AI and machine learning technologies to help businesses manage their content more successfully and effectively. SharePoint Syntex enables users to concentrate on more strategic activities like data analysis and better business decisions by automating repetitive content processing processes.
In this guide of SharePoint Sytex 2023, we’ll look at everything about it that might improve content management for businesses.
What is SharePoint Syntex?
Syntex is an innovative AI service that can be integrated into Microsoft SharePoint as an add-on. It leverages the power of machine learning and natural language processing to analyze and process documents, allowing it to perform a range of tasks based on what it learns.
Microsoft provides a variety of AI services and features, including those found in Power BI, Azure ML, AI Builder, and now Syntex. Although these services have unique practical applications, businesses using SharePoint can implement Syntex with minimal difficulty to adopt AI capabilities rapidly.
Syntex includes advanced features such as intelligent document classification and data extraction, which allow it to access all of the content stored in SharePoint and perform numerous content-related activities.
Meet SharePoint Syntex
SharePoint Syntex made its debut on October 1st, 2020, as an innovative service within Microsoft 365. It utilizes cutting-edge content-based AI and machine learning to automatically classify, extract, and sort data from documents. This service builds upon the existing capabilities of SharePoint. It allows you to train SharePoint Syntex to read documents the same way you do, recognizing the crucial information relevant to your needs.
With SharePoint Syntex, content is automatically tagged, making locating and managing your documents easier. This intelligent tool streamlines everyday tasks and processes, enhancing productivity and ensuring the protection of sensitive data.
SharePoint Syntex features
The central “content center” runs SharePoint Syntex. Your team inputs rules and provides examples at each Syntex content center. The AI models learn to complete customized tasks using this input. You can also use the analytics at the control center to assess the performance of current AI models and ensure they perform as expected.
Some of the other features you might want to know are:
Syntex employs a library of images to recognize automatically and tag items in pictures using image recognition.
Thanks to its no-code AI capability, users can train and deploy AI without coding knowledge with Syntex. By providing parameters and examples, document understanding models can learn and deploy.
Syntex can extract information from standardized or semi-standardized forms with its form processing models, organizing it into useful data.
Syntex utilizes Microsoft Graph to obtain and index data and documents from external sources such as Azure SQL and file-sharing tools like IBM FileNet, making them searchable and usable.
The 3 parts of SharePoint Syntex
To understand and determine the concept of SharePoint Syntex, you must get clarity on 3 significant parts. Content Understanding, Content Processing, and Content Compliance are major components. However, before you use these parts, here is what you need to know about Syntex Content Center, as the content center is where it all begins.
Content Center
Syntex delivers a new experience for managing material at scale, integrating metadata and workflow, and delivering compliance automation—the content center. It is based on the industry-leading content services of SharePoint.
The ability to educate the cloud on how to read and process documents the same way content centers would manually provide you. These insights are used by SharePoint Syntex to automatically identify content, extract crucial data, and apply metadata tags. Additionally, integrated visual analytics allow you to monitor the performance of your models.
This component uses AI and machine learning models to understand and extract insights from content within SharePoint and Microsoft 365. It can automatically classify content, extract key information, and recognize important entities such as people, organizations, and dates.
This component uses a variety of techniques, such as optical character recognition (OCR), natural language processing (NLP), and entity extraction, to process and transform unstructured content into structured documents or data. It can also automatically tag content with metadata, making it easier to find and manage.
This component helps organizations stay compliant with internal policies and external regulations. It can automatically identify and classify sensitive content, such as personally identifiable information (PII) and financial data, and apply appropriate labels and access controls to handle it properly. It can also monitor content for compliance violations and generate reports for auditing and analysis.
Thanks to new AI services and capabilities, you can integrate content understanding and classification apps employing Syntex straight into the content management flow. There are three different ways to comprehend your material for custom model kinds. Your choice of custom model type depends on the use case and file format.
Licensing of SharePoint Syntex 2023
Microsoft currently offers SharePoint Syntex License as a user-based add-on for current Microsoft 365 subscriptions. With an annual commitment, the current fee structure is $5 per user per month. However, only clients with the aforementioned stock-keeping unit licenses are permitted to add Syntex to their subscriptions:
- Microsoft 365 F1, F3, E3, A3, E5;
- Office 365 F3, E1, A1, E3, A3, E5, A5;
Bottom line
So, are you ready to adopt a more advanced way of assessing content? With SharePoint already incorporated into your organization, you are only one step away from the best content management system.
DHRP is already here to ensure on-time assistance for any kind of consultation. If you are modernizing your business in Australia, we are here to get you to the point where you want to go. So, reach out now and let us help you improve your simple SharePoint to Microsoft SharePoint Syntex according to the latest updates.
